Information Technology

Free Manual Methods to Backup Office 365 Mailbox to PST


Today, everyone is switching to Office 365 as it is an amalgamation that includes the entire suite of Microsoft products. Many people use it to send and receive emails. However, since exceptions some users prefer to save Office 365 emails to PST that can later be transferred into MS Outlook. Some people use this route to ensure they have an Office 365 backup just to be on the safe side and in case of doubt, are able to solve the issues.

Backups are required for Office 365 Emails

Office 365 usually stores all the data in the cloud, and is accessible. Sometimes, hacking occur, and you may lose all the data. In the opposite the unintentional deletion of email from Office 365 also affects the functioning of an company. This is why it’s essential for users to use Office 365 email backup. Some users save email backup as PST since the PST file is easily transferred into MS Outlook.

Effective Methods to Backup Office 365 Emails to PST

There are two main ways to take Office 365 backup in the form of the PST file. Manually transferring files is complicated and requires the assistance of a specialist. However, getting the Office 365 backup tool will cut down your effort to one or two clicks. Therefore, it’s your choice whether you want to use the shortcut or use the long-winded procedure.

Back-up Office 365 Emails via Content Search eDiscovery Method

  • This tool is typically used to find and search for emails folders on exchanges online. After all emails have been found, you can export them to the PST file. To create an unrestricted backup from Office 365 emails into PST first, you must sign in into Office 365 and go to the Exchange Admin Center.
  • Before proceeding into the second step, make sure that you’re a member of the eDiscovery Manager Role Group. If you’re not part of this group, please add yourself to the group.
  • You must now select the Content Search option. Within the search results, you will need to look for emails you wish to save in PST. You can also utilize the filter option to choose only most important emails. After finished, you can export search results to PST.
  • After all emails sent of Office 365 are exported to PST, Once you have all the emails exported to PST, you can transfer the search results to your personal computer.
  • The next step is to enter the export key you’ve already obtained by downloading the results of your search. Save all Office 365 emails in the format of an PST file, and then access them at any time they are required.

The above procedures are very complicated and if you don’t have prior experience, they can be difficult to follow. So, it is possible to make use of an automated tool to backup Office 365 emails to PST.

Office 365 Export Tool

Office 365 Export tool is a powerful software specifically designed to convert the backups of Office 365 email messages into various formats. If the manual method doesn’t work for you, then test this tool that is automated. All you have to do is log to the program and view how to convert Office 365 to PST.


  • Backup Office 365 Emails with Attachments in PST.
  • Simply created Interface to provide a better experience.
  • Office 365 Credentials are mandatory to be entered.
  • Creates the CSV File of the whole backup process.
  • All variations that are available on Windows along with Mac.

Steps to backup emails between O365 and PST

  • Start the Office 365 Export Tool and then choose Office 365 Backup.
  • Enter the credentials to Your Office 365 account.
  • Select the file format Choose Save As PST and click the next.
  • Apply the the Date Range Filter and then use it in conjunction with the Naming Convention (if needed)
  • Select the location to save and then click on next. Next

The process of saving begins and you will be able to observe the development. Once you’ve completed this process, you’ll get an email with a confirmation.


There are only two methods you can use for backup Office 365 emails to PST with attachments. Manual backups require the use of a high technical know-how and beginners should steer clear the manual method. The Regain Office 365 to PST Converter tool for rapid and straightforward conversion. Your choice is entirely yours and I’m sure you’ve gained a lot through this post.

Related Articles

Leave a Reply

Your email address will not be published.

Back to top button